Ordinary Meeting Minutes 2/07/2012




Minutes of the Ordinary Meeting of Penshurst Parish Council held on Monday 2 July 2012 at 7.30 pm Fordcombe Village Hall


1. PRESENT: Cllr J Cass (Chairman), Mrs D Broad, J Broadhead, A Campbell, I Carson, S Frederick, J Horsford, J O’Shea, B Townsend.APOLOGIES: SDCllr P Cooke
Cllr Carson wished to add the fact that he felt the parishioners had felt it unfair that Cllr Campbell had been co-opted to the council under the section on Governance, not that he personally had felt this to be the case. The minutes were subsequently approved and signed by the Chairman.
Declarations of interests in agenda itemsIf a Member has a prejudicial interest, this should be declared at the start of the meeting.
Personal interests may be declared at this point or alternatively can be declared at the time when the specific item is being discussed, if a Member wishes to speak on an item in which s/he has a personal interest. NONE
Code of Conduct: Clerk had circulated information from NALC and Sevenoaks District Council relating to updating of the Code, main changes covered the inclusion of partners/spouses and upgrading of actions to criminal offences. SDC had not finalised their new format and clerk suggested that members wait until this was completed prior to making a final decision on which version to adopt, when this action had been taken members would be required to complete new Registers of Interest, a draft of which had also been circulated.
Chairman confirmed that the Forge Field Planning Application would be considered by SDC on 4 July 2012.
Mr Peter Johnson advised he would be representing the school at the meeting as an observer.
Cllr Cass would be representing the PC, Cllr Broadhead raised the issue of the diversity of views in the parish, Cllr Cass advised that although he had not prepared what he would be saying, he would be reflecting what had been decided at the 7 November 2011 meeting, together with the fact that there had not been complete happiness at Forge Field being chosen of all the sites researched. Cllrs Broadhead, Carson and O’Shea felt their views were not represented by the PC and a balanced view should be given. The procedure for speaking at the meeting was explained: one in favour (WKHA); one against – although the name of Ms Woolman had been registered, Cllr O’Shea stated no final decision had been taken; the Parish Council (Cllr Cass) and District Member (Cllr Cooke).
A question was raised regarding progress on Speedwatch and the proposed sites listed in Penshurst magazine; some were considered to be inappropriate with previous sites no longer being included. Cllr Broadhead advised the sites had been selected with the agreement of the Kent Speed Watch organiser and he had asked for volunteers who were interested in becoming involved in the project to attend a training session on Thursday 6 September at 9am in Penshurst school yard to learn how to use the equipment. It was noted that New Road would be included in the list of sites to be checked.
Clerk to request reinstatement of white lines at bottom of Rogues Hill.
3. PLANNINGApplications:
SE/12/01347: 4 New Road, Penshurst: Retrospective Application for two storey side/rear extension. Partial removal of outbuildings. The PC have nothing to add to previous comments.SE/12/01565: 5 Bottle House Cottages, Coldharbour Road, Penshurst: Demolition of existing rear single storey extension. Erection of new larger single storey rear extension. SDC advise application is no longer valid, therefore not currently under consideration.
SE/12/01427: Larkfield, Saints Hill, Penshurst: Erection of two storey front/side extension, rear extension over existing catslide. PC in support. Amended consultation received covering inclusion of demolition of porch, loft extension, creation of basement and changes to fenestration.SE/12/01378: 4 St. Peters Row, Fordcombe: Erection of rear garage extension and single storey with pitch roof continuation. SDC advise application is no longer valid, therefore not currently under consideration.
SE/12/01442LBC: The Old Rectory, High Street, Penshurst: Insertion of new window in the north elevation of existing Grade 2 listed building. PC Support
SE/12/01632: The Small Barn, Nunnery Lane, Penshurst: Variation of Condition 3 of SE/10/02163. Demolition of substantial existing single storey side addition to existing dwelling, replacing it with a two storey extension of reduced footprint. Erection of front extension to accommodate proposed stairwell. Removal of existing front porch to amendment to pitch roof design over side extension.Appeals:
SE/11/02600/02599: Quaintways, High Street, Penshurst: Notification of change of venue for appeal hearing on 31July 2012 at 10 am in Conference Room, SDC Council Offices.Decisions:
SE/12/01018: 14 New Road, Penshurst: Erection of single storey porch extension. Withdrawn
SE/12/01336: Salmans Farm, Salmans Lane, Penshurst: Erection of steel framed agricultural building. Permitted Development.
SE/12/00768LBC: Chafford Park, Chafford Lane, Fordcombe: Alterations to windows, pipework, conservatory removal, re-arrangement of some rooms on first and second floors, general repairs and renovation. LBC GRANTED
a. Speedwatch: Noted under Open Session.
b. SDC Governance Review: Clerk confirmed that there was still time for anyone to contact Ian Bigwood with their views on the proposals until the end of July.
c. Public Toilets: Clerk reported there had been problems recently with the behaviour of one, or more, of those using the facility. Minor repairs had been carried out and the site was being monitored.
Cllrs O’Shea and Mrs Broad had raised the issue of inclusion of public toilets in the proposed extension to Penshurst Village Hall but as these would need to be an integral part of the building concerns were raised with regard to the security of the children attending the nursery school. Cost would also be prohibitive and, as the PC were unable to contribute towards this, it was noted this would not be an option.d. Fordcombe
d.  Noticeboard: Local contractor approached, repairs to hinges, glass and wood treatment required. Cllr Cass advised that it was proposed the oak board be taken back to original surface then subsequently left to weather as recommended, the glass would be replaced, expected cost to be nominal. This was unanimously agreed.
e. Broadband: Clerk had circulated a draft of a proposed survey being considered for circulation via village magazines by Leigh and Chiddingstone Causeway, she asked for funding to be approved for copies to be obtained as a joint venture and provided for Fordcombe and Penshurst magazines respectively. Cllr O’Shea to check whether Penshurst magazine representatives would include the survey in their publication, clerk to check with Mike Gilbert if they could include a copy with their edition. Clerk to advise members when price available for printing.
a. Swaylands: Bidborough had provided sight to three applications relating to a bin storage area required due to the fact that the original garage allocated for the purpose had been sold to a resident. The PC asked if the original garage could be re-allocated, if not members were happy to support Bidborough’s response.?
b. Kent County Councillor: KCCllr Lake advised there was a possibility a 20MPH speed limit might be introduced in villages, particularly near schools, he would report back when further information was available. He had provided information for Cllr Carson relating to safety outside schools and confirmed a representative would be prepared to visit the school to advise on safety issues and where cars should be parked. There were still a number of road repairs needed and the recently laid tarmac was already lifting, much of the fault for this was being blamed on recent weather conditions. Steven Noad had been moved from the area, no notification of his replacement had been received to date. There was still outstanding work to be carried out with anti skid surfacing and the Laundry Cottages area.
c. Sevenoaks District Councillor: No report
d. KALC: No reporte.
e. Alms Houses: There was an issue with the central heating, electric fire having been provided. Contract had been awarded for plumbing work.
f. Neighbourhood Watch: A car had been stolen from Chafford Lane, a brown Ford Escort was seen in suspicious circumstances at the time of the theft, parishioners were reminded to ensure their cars were locked and secure at all times. A quantity of lead flashing had been stolen from the rear of the pavilion at Swaylands. The jacket belonging to the competition scarecrow at the entrance to The Glebe along Fordcombe road had been stolen, the thief having broken the arm whilst removing same.
Members were advised that West Kent Police had presented Peter Johnson with a plaque for being associated with Neighbourhood Watch for approximately fourteen years. The Neighbourhood Watch in the Penshurst Parish Council area is very unusual because it was introduced by the PC rather than a group of neighbours which is the normal course of action. Those present congratulated Peter on the well earned recognition of the great amount of time and effort he had put into the project to a loud round of applause.
a. Longbridge Footpath: Missing handrail reported, PROW Officer away until end June, awaiting inspection by alternative officer. (Clerk informed after meeting by PROW office issue resolved)
b. Penshurst School Access: Residents of The Glebe were not averse to enabling people to use the land for walking to school, they would be happy to discuss the issue with those needing access.
c. Hedging: Clerk confirmed the area of hedging from the Pitcher House towards Speldhurst had been reported to Highways for action. 7. FINANCE:
The following accounts were presented and approved for payment:
Mr I Streeter Lengthsman £86.00
Southern Water Public Toilet Water Supply £61.21
EDF Energy Public Toilet Electricity Supply £58.84
Goldservice Contract Cleaning Ltd Public Toilet Cleaning Contract £364.01
Playdale Playgrounds Replacement Chains (Stolen) £1137.10 a. Quarterly Accounts: These were circulated to members, noted.8. CORRESPONDENCE:


a. KCC: Kent Lane Rental Scheme Consultation: Information on proposals to charge contractors in connection with roadworks permit scheme on specified sections of the highway system to encourage speedier completion of repairs. Information on scheme available on www.kent.gov.uk/kentlane2012, comments can be submitted via email to kent.lanerentalscheme@kent.gov.uk or to Lane Rental, c/o Roadworks Team, Highways Depot, Javelin Way, Henwood, Ashford, Kent TN24 8AH.?



b. KCC: Formal Notice of Preparation of KCC’s Minerals and Waste Local Plan: On line consultation portal http://consult.kent.gov.uk/portal to enable access to consultation documents and evidence base topic papers. Comments can be emailed to mwdf@kent.gov.uk or write to MWLP Project Team, Planning and Environment, KCC, Invicta House, Maidstone, Kent ME14 1XX.


a. Fordcombe Play Areas: Cllr Horsford confirmed the new chains had been installed to replace those stolen by thieves, this had been at a cost of nearly £1000, it was estimated the thieves would have received a fraction of this sum when they sold them.
b. Bottle House Allotments: Cllr Cambell advised there had been an impromptu inspection during the week, it appeared they were being worked.
c. Recycling Bags: A parishioner advised recycling bags were available at a reasonable cost from the shop in Leigh for garden rubbish, these would then be collected by SDC on their rounds.
Meeting concluded at 8.45 pm                                Next Meeting 6 August 2012 – Penshurst